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Reconcile expense reports across systems

+1, I’m affected
Estimated annual impact
120 hrs/yr
5 people × 2 hr per reconciliation × 1 reconciliation/mo
  • Maya R.,
  • Devin K.,
  • Priya S.,
  • Jonah T.,
  • Lena O.,

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Untoil Summary

Team members manually match transactions between the corporate card portal and the accounting system, fix miscategorized charges, and chase missing receipts before month-end close.

2 weeks agoFinance

Solutions (2)

Possible

Turn on the card provider's accounting sync. It posts each transaction into the ledger with the receipt attached, so month end is a review rather than a rebuild.

1 week ago

41
1

Lena O.

6 days ago

The sync skips refunds on my account, so those still need matching by hand.

0

Rejected

A shared spreadsheet where everyone logs receipts as they go.

1 week ago

00
1

Maya R.

1 week ago

We tried this in the spring. It moves the re-keying earlier in the month rather than removing it.

0

3 Comments

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  • Devin K.

    2 weeks ago

    Same here. The worst part is the receipts that arrive after close, so the whole reconciliation reopens.

    31 reply

    Maya R.

    2 weeks ago

    Right, and the card portal export drops the merchant name on refunds, so those have to be matched by amount.

    0

  • Priya S.

    1 week ago

    Two hours is on the low side for me. Around quarter end it is closer to a full morning.

    1